Every claim has a source
Every claim is tied back to the source it came from: the RFP, the prior submission, the SME note, the contract precedent. Reviewers see what the system used to write what it wrote.
The proposal system
for AEC firms.
Where proposals actually break
Three moments where Propagent measurably changes the proposal week.
The SME bottleneck
"Matrix has 38 rows. Three SMEs to answer them. Each one's calendar is buried with client work. We'll submit with gaps."
1
Propagent
Scoped questions auto-route to the right experts, async-friendly. SMEs answer in batches, not one-offs — and the team isn't waiting on any single person to ship.
The forgotten win story
"Our strongest past-performance project for this RFP was in Maria's head. She wasn't on the response team. We submitted without it."
2
Propagent
Past performance is queried live from project records — every relevant project surfaced, regardless of who staffed it. The right stories make it into the response, every time.
The qualification regret
"We bid anyway, knowing the firm hadn't done a project this size in five years. Forty hours. Loss. 'Should've called it earlier.'"
3
Propagent
Go / No-Go scores every match against firm history with confidence. Bad-fit opportunities get a clear signal before the team commits resources — and the team's effort goes to proposals they can actually win.
The workflow
From RFP published to response submitted.
Every proposal runs through these five stages. Propagent makes each one faster, sharper, and defensible.
-
Bid Intake
Understand intent.
Issuer intent separated from raw requirements. What matters, what is being asked, what the submission is really trying to evaluate.
-
Gap Analysis
See where you're thin.
Compare the opportunity against company expertise, available proof points, known differentiators, and missing information.
-
Go / No-Go
Decide what to pursue.
Fit, competitiveness, requirements, risk, readiness. Deciding what not to pursue is almost as important as submitting a strong response.
-
Answer Coordination
Route via Confidence Routing.
Human expertise enters where confidence drops — not before, not after. Low-confidence sections go to the right person with a scoped question, not a packet review at midnight.
-
Response Maturity
Speak in your voice.
Final response in the firm's voice: grounded, cohesive, and specific to the issuer and the project.
Confidence Routing, up close
Where Answer Coordination actually happens.
The bottleneck isn't knowing who can answer. It's getting them a scoped question at the right time. Propagent routes the low-confidence sections (not the whole packet) to the right person.
Occupied-site logistics
0.92
reused
Propagent
Compliance & certifications
0.88
auto-drafted
Propagent
Fee & schedule stance
0.64
route
Principal
Occupied-site phasing assumption
0.38
route
Pre-Con SME
ToDavid Reyes, Sr. Estimator, Pre-Construction
ReOccupied-site phasing assumption · confidence 0.38
DeadlineTue 5pm · response submits Thu 9am
The scoped question
Issuer expects continuous operations during construction. Confirm the after-hours phasing premium for a 4-story occupied retrofit at this scale, or flag if our last similar number is stale. 1–2 sentences plus the number.
What Propagent already has (please don't repeat)
- ✓ 2024 Hillview office: after-hours premium 11.2% (your number)
- ✓ 2023 Madison medical: 13.8%, different trade mix
- ○ A current read on the right premium for this issuer's site conditions
Answer in the doc →
Reuse 2024 number
Send to Mark (electrical)
Estimated impact
60–80%
Time-per-response reduction
10–25%
Win-rate lift on formal procurements
+30–50%
More responses per year at the same headcount
3–5x
Faster turnaround on RFP / RFI / DDQ
Ranges drawn from AEC proposal benchmarks and peer-category outcomes. Per-customer results vary with annual proposal volume, SME availability, and prior knowledge depth.
vs response tools
Response tools stop at Submit. Propagent runs the whole proposal.
Most solutions cover one or two phases. Propagent covers the whole proposal lifecycle.
Propagent
Response tools
Bid Intake
Understand intent.
Surfaces 99% of National, State, City, and County opportunities
Flags fit RFPs within an hour of publication
Parses what the buyer is actually asking for
Gap Analysis
See where you're thin.
Maps RFP requirements against firm capability
Builds the compliance matrix continuously, not pre-submit
Identifies SME questions before they're asked
Go / No-Go
Decide what to pursue.
Scores go/no-go with confidence on every match
Confidence-rates win probability against firm history
Surfaces competitive context for the decision
Answer Coordination
Route to the right people.
Routes scoped SME questions to the right experts
Pulls past performance live by relevance
Tracks responses and dependencies across contributors
Response Maturity
Speak in your voice.
Drafts in firm voice with provenance on every claim
Verifies every claim against source documents
Matures voice and themes against the firm's prior winning bids
Response memory
Captured from every phase. Indexed and searchable across responses — every response makes the next one sharper.
From Bid Intake
Fit signals
From Gap Analysis
Compliance interpretations
From Go / No-Go
Win-probability data
From Answer Coord.
SME knowledge index
From Response Mat.
Voice + win themes
How it compounds
By proposal 50, every prior proposal is helping with the current one — sharper qualification, better drafts from day one, fewer compliance surprises.
Sources behind every claim
Output that reviewers can audit.
Every claim has a source. Every source is one click away. Every reviewer sees what the system used.
Our team has led continuous-operations modernization on three occupied K-12 campuses [Renton SD §3.2], with phasing protocols that produced zero unplanned interruptions across 14 instructional weeks [Hillview 2024 close-out, pg 18]. After-hours phasing premiums averaged 11.2% [David Reyes · Pre-Con · 2026-05-13].
Claims checked against the real record
Statements about the firm's capabilities are checked against accepted, defensible references, not pulled from boilerplate that's years out of date.
Contradictions caught before submit
When two parts of the response disagree (staffing, schedule, fee posture), the contradiction is surfaced before the submission leaves the firm.
Gaps surfaced, not papered over
Where the firm is thin or missing support, the gap is shown. The team chooses how to position, route an expert question, or hold the claim.
Reviewers see what the system used
Reviewers can see what the system is doing, what sources were used, and where human judgment is still needed. They see what's there — they don't have to trust it on faith.
It compounds
Every response makes the next one sharper.
Inside any one response, every step feeds the memory layer. Across responses, that memory makes the firm sharper. Response 50 is sharper than Response 1.
Propagent learns from drafts, edits, source documents, prior work, and team decisions as the work happens.
posture: usable on day oneThe firm sees what it consistently wins, where it consistently leaks deals, and how its voice actually lands.
signal: first portfolio readHow the firm qualifies, proves, routes, and reviews, getting sharper with every response at portfolio scale.
asset: compounds, not depreciatesFor your team
Built for every role on the response team.
Today
You're accountable for whether response cost translates into revenue.
You don't need every proposal. You need a clear read on which work is worth chasing before the team commits the hours and the SME calendar.
- Response hours can't be tied cleanly to closed revenue
- Win-rate moves are invisible until quarter-end
- Opportunity cost on the deals you said no to is unmeasured
With Propagent
Response posture · this week
- In flight7 responses · est. value $42M
- Avg fit score0.71 (range 0.38–0.92)
- Recommend kill2 (low fit, high effort)
- SME hours used82 of 200 budget
- Response hours tracked against win / loss outcomes by proposal
- Win-rate moves surface in real time, not at quarter-end
- Opportunity cost made explicit at every Go / No-Go
Today
You own win-rate when the team can only chase so many deals.
You need to pursue better-fit work and stop relying on instinct or rushed internal discussion. Bid-scout, qualification, and competitive context, surfaced before the deadline crunch starts.
- RFPs surface late, after the team has already noticed
- Go / No-Go decisions made on instinct + calendar pressure
- Competitive field for any given RFP is mostly invisible
With Propagent
Bid Scout · this morning
- New RFPs scanned14 across 6 portals
- High-fit matches2 (Tacoma SD, Olympia courthouse)
- Likely competitors3 named on Tacoma · 5 on Olympia
- Recommend pursueTacoma: strong fit, low overlap with active work
- Bid Scout watches portals and channels, so you see RFPs first
- Confidence-scored qualification with competitive context
- Likely competitors named per RFP, with how to differentiate
Today
You hold the response together with portals, spreadsheets, PDFs, email, and tribal knowledge.
You need answer coordination that doesn't turn into a midnight committee scramble. Scoped questions to the right SME in their channel, not packet review threads.
- The same SMEs get pulled into every response, every time
- Boilerplate is years out of date; you're rebuilding from scratch
- Friday-afternoon "where are we on Tacoma" is your whole afternoon
With Propagent
Response coordination · today
- In flight3 responses · Tacoma, Olympia, FMD-119
- Sections drafted19 of 22 in Voice of the Org
- SMEs queried5 scoped Qs · avg 6-min reply
- Status answer time60 seconds, not 60 minutes
- Route only the SMEs whose expertise is genuinely missing
- Knowledge graph surfaces accepted past content per claim
- Status is queryable. Answer in 60 seconds, not 60 minutes.
Today
You're pulled off billable work to repurpose boilerplate, again.
You'd rather get a scoped, bounded question (with what the system already has and what it needs from you) than another "please review the packet" Slack ping at 10pm.
- Most SME requests are full-packet reviews under deadline
- Your prior numbers are buried in old proposals nobody can find
- Every response asks for the same after-hours phasing premium math
With Propagent
Scoped question in your inbox
- ResponseTacoma SD #10 · phasing premium
- Reply length1–2 sentences + the number
- Already citedHillview 2024 (11.2%) · Madison 2023 (13.8%)
- What's missingCurrent read for this site condition
- Scoped questions, ~6 minutes of expert time each
- Propagent surfaces your prior numbers, asks only what's new
- Reusable patterns reused; responses ask only what's actually new
Pricing
One price. One system. Annual response volume, not seat counts.
Each tier covers the full proposal workflow plus the trust layer. Tiers differ by annual proposal volume, not seat counts.
Small
$1,000/mo
For firms with up to 25 annual responses.
- ✓ Full workflow included
- ✓ Source grounding & claim verification
- ✓ Contradiction & gap detection
- ✓ Review visibility
Most firms start here
Medium
$2,000/mo
For firms with up to 50 annual responses.
- ✓ Everything in Small
- ✓ Cross-proposal learning
- ✓ Expert routing across teams
- ✓ Compounding edge build-up
Large
$5,000/mo
For firms with up to 200 annual responses.
- ✓ Everything in Medium
- ✓ Multi-office coordination
- ✓ Outcome learning at portfolio scale
- ✓ Priority response support
Enterprise
Custom
For firms with portfolio-wide response operations.
- ✓ Custom response volume
- ✓ Custom integrations
- ✓ Dedicated success engineering
- ✓ Procurement, security & compliance review
Talk to Propagent
Book a proposal review.
30 minutes. Bring a real opportunity. Leave with the artifact. We run intake, gap analysis, Go / No-Go, answer coordination, and response maturity end-to-end so you see where the response gets sharper, faster, and more specific.
- 30 minutes, real RFP
- Source grounding shown live
- Confidence routing on real claims
- You leave with the artifact
Prefer email? daniel@propagent.ai